Executive Assistant

POSTED Nov 17 2017

617MediaGroup.com, LLC
Waltham, MA
Full Time

Executive Assistant:


617MediaGroup.com, LLC is a fast-growing, full service, progressive communications firm based in Waltham, MA. We specialize in providing public relations, marketing, digital content curation, and advertising services to a select group of local and national clients. Those clients include a range of political advocacy groups, trade associations, labor unions, and more. We are proud to serve a diverse array of organizations with missions serving the public good.

 

We are currently seeking a candidate to fill the role of Executive Assistant to the company President. Our ideal candidate will have professional administrative support experience, as well as experience and/or a related degree in a communication field such as marketing, advertising, public relations, or journalism.


Primary Responsibilities

  • Organize daily workflow across projects and ensure team members are assigned relevant tasks accordingly
  • Track and ensure leadership team has necessary resources for execution of tasks and deadlines
  • Staff President and take notes on all client meetings and calls
  • Act as a first point of contact: dealing with correspondence and phone calls
  • Book and arrange travel, transport and accommodation
  • Organize events and conferences
  • Type, compile and prepare reports, presentations and meeting minutes
  • Proof and copy edit written materials with extreme accuracy
  • Respond to emails and voice messages on behalf of the President
  • Manage databases and filing systems
  • Maintain procedures/administrative systems
  • Act as a liaison with staff, suppliers and clients

Prefered Qualifications

  • Experience as an Executive Assistant 
  • Microsoft Office 
  • A positive, client-first approach to the work
  • World class multi-tasker
  • Superior written and verbal communication skills
  • Experience working in the  communications field
  • Degree in Business or Nonprofit Administration or a communications field
  • Valid Driver’s License

HOW TO APPLY:

Please email resume and cover letter to 617MediaGroupJobs@gmail.com


LEVEL OF LANGUAGE PROFICIENCY:

Bilingual candidates fluent in Spanish are strongly encouraged to apply.


MINIMUM EDUCATION REQUIRED:
4-year degree or equivalent experience